In depth

Preparing for the Pensions Regulator's new code of practice

Entrust

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Of the key pensions dates to look out for in 2022, those most notable include Spring 2022 when the Pensions Regulator's new single code of practice is expected to be laid before Parliament, and Summer 2022 when the new code is likely to come into force, bringing with it new and enhanced governance requirements for pension schemes.

Trustees should start preparing for the new code as soon as possible if they have not done so already. Although the new code will be far shorter than the ten existing codes of practice it seeks to combine, there is a significant amount which trustees will need to get to grips with including major new expectations around governance – many schemes will already have systems in place which meet some but most likely not all of the new requirements and the implementation work that might be required to comply should not be underestimated

New governance requirements

As well as updating existing requirements and Regulator expectations, the new code has been produced to comply with the Occupational Pension Schemes (Governance) (Amendment) Regulations 2018. These regulations introduced two new significant governance concepts: the effective system of governance (the ESOG) and the own risk assessment (the ORA).

 

The ESOG

Most occupational pension schemes must establish and operate an ESOG which should be proportionate to the circumstances of the scheme. The new code says that an ESOG must include processes and procedures which comply with 25 of the 51 modules in the code and each module sets out the Regulator's expectations as regards having a 'minimum' effective system of governance. 

All schemes will need to assess if they have an ESOG with a triennial internal review required of each element - many schemes might already satisfy a lot of the requirements but for some significant changes may be required. 

The ORA

Schemes with 100 or more members will need to carry out and document an ORA. Other schemes may wish to carry out an ORA as 'best practice'.

What is it? It is a regular - expected to be annual - documented assessment of how effectively the systems of governance are working and how potential risks are managed. It forms part of having an effective governance system but is not to be confused with the ESOG itself. It is also separate to the risk management function (another governance requirement for schemes with 100 members or more). The ORA covers 22 matters spanning 5 areas in the code. Although it does not need to be published, it must be produced on request by the Regulator.

As with the ESOG, the ORA should be proportionate to the size, scale, nature and complexity of the scheme. The ORA is probably the most significant development in the new code and is referred to by the Regulator as a 'substantial process'. 

The current deadline in the new code for the first ORA is one year from when the new code comes into force, with subsequent ORAs being required annually thereafter. The first ORA deadline will arrive quickly so trustees need to make sure that they build in sufficient preparation and implementation time. 

The ESOG and the ORA by no means cover everything; much more is included in the new code. Our Gateley pensions team has produced an essential guide to the new code which can be downloaded here

So, what are the key compliance steps?

Step 1: Knowledge & understanding

Trustees should familiarise themselves with the new code and the requirements for their scheme.

Step 2: Assessment

Identify the relevant risks, governance requirements and areas of focus for the scheme.

Step 3: Audit & gap analysis

Audit current policies and procedures to see if they comply with the relevant requirements and what gaps there are.

Step 4: Implementation

Update the scheme's governance policies, procedures etc.

Step 5: The ORA

Prepare for the first ORA if required (or if one is to be adopted as best practice).

Step 6: Review

Undertake regular reviews of the ORA, the ESOG and other matters which require review, noting timescales and new developments.



How can Entrust Pension Limited assist?

Some trustee boards may be considering whether to appoint an independent professional trustee to help run their pension scheme and to assist with the new governance requirements. Entrust is a leading independent professional trustee company appointed to provide leadership and guidance to trustee boards and to provide support with governance requirements such as those being introduced by the new code. 

Entrust is also able to assist schemes which are looking for help managing all aspects of their DB pension scheme through our consolidation platform, the Enplan Pension Platform which has been created in partnership with Isio. 

Please contact a member of our Entrust team if you would like further information on how Entrust can help you with your scheme's governance. 

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